Investment Management System (IMS) Guidance Technical Guide to Processing H.O.L.D Schemes
Author Issue
Nataly Matic 1.0
Date of Issue 24 June 2006 Status Final
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Icons / Buttons
The following are the standard icons that appear in every IMS screen. Any non-standard icons will be explained in the guidance for the particular task screen they appear in. Save Saves data in the task screen
Exit Takes you back to the Task List
Cut Cuts and removes highlighted information
Copy Copies selected data
Paste Pastes copied and cut data
Delete This icon only appears after a task screen is saved. Select this icon to delete the data and reset the task screen
Print Prints the data in the screen
Left Arrow Takes you back to the previous task screen
Right Arrow Takes you forward to the next task screen
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SCHEME PROCESSING FOR H.O.L.D
Within IMS, HOLD schemes are made up of Events and Tasks. Events Each scheme has a number of Events, to be completed in order, which mark the various stages in the life of a scheme. Each completed Event has a start date and an end date. Incomplete Events have a start date only. Grant Confirmation is always the first Scheme Event and when this is completed the remainder of the Events for that scheme will appear in the Scheme Event List. The screen below shows a Scheme Event List:
Fig. 1.1 The icons have the following functions:
To return to Scheme Manager
Add Event Icon, displays an ‘Available Events Screen’ as shown below
Deletes a selected Event The Payment Events are clearly identified by the word Payment and do not have tasks within them. All other Events relate to Scheme processing. Select an Event by double-clicking in the line of that Event. You will be presented with a Task List for that particular Event, as shown below for Grant Confirmation:
Fig. 1.2
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Tasks Each Task equates to a screen which contains information about the scheme, except for SHMG revenue schemes, some of which contain several screens per task. Each screen represents a part of the relevant Housing Corporation form previously completed and submitted by the RSL. Each Task must be completed in order. As each task is started and completed the current date is displayed. To exit the Task List screen click on the icon. click on it. To access a task highlight it and double-
Available Events List The screen displayed below is the Available Events List screen (Fig. 1.3) Select the Add Event icon to display this screen (see Fig. 1.1). This facility is used to add events such as Revised Approval, Final Cost and Termination. IMS will indicate which of the events you are able to add to a scheme at any particular time.
Fig. 1.3
Open Scheme File (IMOPEN01.APP)
This screen is owned by the RSL. HC and LA users can only view this screen. The Open Scheme screen is accessed from the Scheme Manager screen by selecting the ‘Schemes’ drop down menu and then: For new schemes selecting the ‘New Scheme’ option. For existing schemes selecting the ‘Scheme List’ option.
Fig. 1.4
The Open Scheme screen is used to record the basic scheme details. A unique scheme number will be generated when the data is saved.
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After the scheme is opened and saved, you can advance to the Development Details screen to continue inputting information relating to the scheme. Alternatively, you can exit this screen via the exit icon to return to the Scheme Manager screen.
a g b
c
d
e
f
Fig. 1.4
a. Scheme Class – Select H.O.L.D from the drop down menu b. Scheme route – Traditional will automatically be ticked once Scheme Class has been selected as HOLD. c. Scheme Address – Enter address of property being purchased d. Authority Details – Enter details of sponsoring and location LAs e. HC Contact – Enter details of Housing Corporation contact f. Expenditure Programme Details – If the scheme class is H.O.L.D (see a) then these fields will automatically populate with the headings indicated in the diagram above.
g. Grant claimed for – Enter the amount of Grant claimed.
Once all the required fields have been entered, select save. A message will appear giving you the new IMS Scheme Number and Transaction Reference. These should be recorded by the RSL. Once you have saved the RSL & LA details will automatically be updated.
Use the
keys to go forward/backward between screens.
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Applicant Details (IMAPPL05.APP)
a
b
Fig. 1.5 a. Name & Current Address of Lead Applicant – Enter the name of the applicant and the scheme address b. Household Type – Enter number of occupants. Please note, you must enter an amount in each box even if that amount is zero. Save
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Present Accommodation Status (IMACCMO5)
a
b
Fig. 1.6
a. Present Accommodation Status – Main classification. Select one of the first 5 options. Please note that depending on which one you select, there may be more details to fill in, e.g. in this example RSL tenant is selected and the RSL code and Size of Unit Vacated is requested,
Fig. 1.7
b. Select those which are applicable. Please note, you may select more than one option. IMS will prompt you when you attempt to save if you have not chosen an option which is mandatory for this particular programme.
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Details of Income & Finance of Purchase (IMINCMO5)
a c
b
d
e
f
h
g
Fig. 1.8
a. Number of People joining in Application – Please enter the number of people. This will create box b. – Annual Income of Applicant. The number of boxes generated will depend on the number of people entered in a. b. Annual Income of Applicant – Please enter the annual income of Applicant in numeric format (the £ sign will be automatically generated when moving to the next data entry). c. Mortgage Multiplier – Please enter the Mortgage Multiplier d. Total savings – Please enter the Total Savings of all applicants specified in a & b BEFORE any deposit has been deducted e. Mortgage – Please enter the Mortgage amount f. Source of Mortgage – Please select from the list the Mortgage provider
g. Deposit – Please enter the amount of Deposit h. Notes – If you would like to enter some notes relating to the Mortgage, please click on this icon
NB The Mortgage Multiplier multiplied by the Annual Income of Applicant must equal the Mortgage i.e. ( b x c = e).
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Details of Property to be Purchased (IMPROP06.APP)
a
e
f
g b c h
i d
Fig. 1.9
a. Address – The name and address will be copied across from the address details in a previous screen as the property being purchased/current address will be the same for this programme. b. Date – Enter date when you instructed the Applicant to select the property. By right clicking in this box, a calendar will be generated for assistance. c. LA Area – This code will copy over from a previous screen d. Ordnance Survey Co-ordinates – These can be found on www.multimap.co.uk – enter the coordinates for the LA area in which the property is located e. Property Type – Select property type from the drop-down menu f. Tenure – Select type of tenure from the drop-down menu
g. Building Type – Select the building type from the drop-down menu h. Property size – Enter number of bedrooms and people occupying the property i. Receipt of Supporting People Grant – Select whether the applicant is in receipt of Supporting People Grant
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Purchase & Rent Details (IMGRNTO6)
a
b
c d e f g
h i j
Fig. 1.10
a. Purchase Price – Enter the purchase price of the property b. % Share purchased – Enter the % share purchased c. Price Paid for Share – Enter price paid d. HOLD Grant Amount – Enter grant amount e. Other Public Subsidy – Enter OPS amount f. Recycled SHG Total – Enter SHG amount
g. On Cost Amount – Enter on cost amount h. Total Rent per annum – Enter total rent i. j. HB eligible Service Charge – Enter amount Non-eligible Service Charge – Enter amount
NB Please note that if any amount is zero, you must not leave it blank but enter ‘0’ in order to successfully save.
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There are also certain rules that apply to the calculations in this page and IMS will prompt you if any of these are not met.
Timetable (IMTIMEO5)
a
c
b
d
Fig. 1.11
a. Date of Exchange of Contracts – Enter date b. Date RSL instructed applicant to select property – This date will be copied over from a previous page c. Estimated Date of Completion – Enter date d. Date of Valuation – Enter date
NB Right-click in the boxes to bring up the calendar.
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HOLD Allocation Matching (IMALOCO3)
Fig. 1.12
a. Click on the match stick
and the following screen will appear.
Fig. 1.13
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The relevant line will need to be selected to find the unit/scheme to allocation match (make sure it’s the line with the appropriate LA code). To select the line, highlight it and click on Select Allocation. Once the relevant line has been selected, the following screen will appear
Fig. 1.14
Select the line that needs to be matched (check the grant amount in order to be sure that the appropriate line is being matched). Once the line has been matched the following message will be displayed
Once the details have been matched the Allocation Details section will be populated with all the necessary information.
Fig. 1.15
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IMS Scheme Development Codes (IMALOCO5)
Fig 1.16
Data will automatically be copied over from the Allocation.
NB The ethnic codes will require updating as the number of units will be the number of units that were originally input at Bid stage; any subsequent changes in Submission Scheduling will not be reflected.
RSL Submission (IMRSLS01.APP)
Once all the scheme processing has been done, you will be required to submit the scheme for Approval. You must click the button in order to submit the scheme.
Fig. 1.17
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The following declaration will then appear:
Fig. 1.18
If all the information submitted is correct, click confirm and the scheme will then be submitted for Housing Corporation approval.
Approval (IMAPRV05.APP)
Once the scheme has been submitted by the RSL, the HC Officer will be required to check the agreed scheme details. If they are acceptable, the HC user can approve the scheme.
HC Officer - You must click the
button in order to approve the scheme
Fig. 1.19
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