TUTORIAL - SECONDARY

SIP5 TUTORIAL - SECONDARY This tutorial will guide you through the initial stages of using SIP as it might be used in a typical secondary school. Once the software is installed click on the SIP icon to start the program. SIP’s main screen is based on a diagram of the familiar school improvement process cycle. On the tool bar at the top one of the buttons is the Show Me button with a filmstrip icon. If you click this you will be shown a “movie”. If SIP does not find the movie in its data file it will connect to the internet and view it from our web site. The movie gives you an eight minute guided tour of the menu choices available. TIP: If your monitor has a low resolution and you can not see the whole movie screen scroll down to the bottom right corner. There you will see a timer which tells you how long the movie is and many minutes you have watched. To the left of that is an icon of four arrows pointing outwards with their heads forming a square. Click on this and the movie screen will resize to fit your screen. Loading the data file For this tutorial you will use an empty data file reserved for this purpose. Click on the File menu and choose Load the SIP Tutorial data file. TIP If you installed the data files anywhere other than the default location SIP will not be able to find them and a dialogue box will appear to enable you to navigate to them and choose the appropriate file. It will be in the SIP Data folder with the other data files. If you have a licence then the menu items helping you to load the data files for the tutorials will not appear. This is to help keep the menus simple and show only relevant items. Instead there is a Change data file menu item which you can use to select a file. SIP always starts with the SIP School data file loaded. You can tell which data file is currently loaded by looking at the top line of the SIP window. If you have loaded either the Tutorial file or either of the sample files then this will be indicated there. If you have the School data file selected the window’s title will be SIP: This is an unlicensed copy of SIP for evaluation only followed by the selected year or, if you have installed a license, SIP: followed by the name of your school. Setup: Entering staff Before we can start building a plan there are a few basic details to enter. 1. Click on the Setup menu and choose Setup details. A new window opens in front of the main menu screen. It has tabs across the top and at first the Staff tab is visible. There are no staff entered so you will need to enter some. When setting up your school data file you can import staff details from SIMS or any other Management Information System, but for now we will enter a few details manually. 2. Type the initials RT in capitals. They will automatically appear in the first cell of the grid. As soon as you start to type a little pencil appears to the left of the row to indicate that the staff record is being editing and a new line appears in the grid. 3. Move to the cell headed Title either by pressing the Return/Enter key, the Tab key or the right arrow key. Type Mr. Move to the Forename cell and type Robert. In the Surname cell type Trevethan. 4. Now use the arrow keys to move down to the new bottom row of the grid and move across to the Code cell. Although you can put in full details SIP will work quite happily with just a unique two or three letter code for each member of staff. Enter BC and then use the arrow keys to move down and start another row. In the same way enter OC, BP, ET, JR, NS and PW. Setup: Entering Reviewers/Line Managers After setting up the basic staff details we need to specify the Reviewer/Reviewee relationships. 1. Click on the fifth tab, which is labelled Reviewers. (If you do not use this term in your school you can change it by clicking on tab 6 for Terminology and making the appropriate change there.) 2. Before you can continue a message appears to inform you that SIP is about to check that the staff list in the Reviewers table is up-to-date. In a school with a large staff where a number of teachers have left or joined since the Reviewer list was first created this could take a few moments but with a small school, or when the main staff list has only just be entered it will be very quick. Click OK. 3. You will see that the staff codes you have just entered are listed in a grid headed Staff. The grid has a salmon or yellow background. This is a visual indication that you cannot edit the staff list on this screen – you can only edit the white areas. Your first task is to indicate who the Headteacher is. You will see a mauve text box labelled Headteacher. At its right end is a square button and a downward arrow. Click on the arrow and a list of staff drops down. The Headteacher is Robert Trevethan so click on RT. You will see that the Headteacher is now indicated as being RT. 4. Click anywhere on the white grid and it is updated to indicate Govs as RT’s Reviewer and the grid headed Reviewers with Staff shows RT after Govs. 5. Now click in the white Reviewer column in the cell next to BC. He is a Deputy Head. His Reviewer is the Headteacher so type in R. As soon as you do that a staff list drops down with RT highlighted, as his is the first staff code beginning with R. Press the enter/return key and RT is entered as BC’s Reviewer. 6. Now use the down arrow to move down a row. As soon as you do the right hand grid is updated. 7. Enter the rest of the Reviewers as follows: Staff BC BP ET JR NS OC PW Reviewer RT OC OC BC BC RT BC 8. When you have finished move back up a row so that your last entry is updated in the right hand grid. You screen should now look like the illustration below. The right hand grid shows that the Governors supervise the Head, the Head (RT) is responsible for the two Deputy Heads (OC and BC), and they are responsible for the other teachers. In a real school it is likely that the head is also the Reviewer for more staff including key nonteaching staff but in this tutorial we will keep things simple. 9. We can leave the other tabs of the set up screen for the moment so click on the red door to return to the main menu. Setting School Priorities We recommend that the starting point for planning is deciding a limited number of School Priorities to act as the central focus previous rounds of self evaluation, as well as changes in the national and local context will help you decide what the School Priorities should be. 1. Click on the Plan button and select Set the School Priorities You are taken to the main working screen. On the left are two option boxes. The top one allows you to select the Focus. School Priorities has been selected. The lower set of options is for the Time span. All future years has been selected because you are planning for the future. You can change either of these options but leave them as they are for now. These choices are reflected in the headline at the top of the screen. Just below the headline is a green information area. The current message confirms that there are no records ofSchool Priorities in the currently selected Time Span. 2. Click the button on the toolbar at the top of the screen labelled Add new School Priority. This will bring up a wizard. There is a green instructions area at the top but the main area of the window is empty. Click on the Next box at the bottom and work your way through the wizard as follows. Step 1: The school year appears. By default it is set to the forthcoming year but you could change it if appropriate. Click the Next button. The number of the School Priority is entered. It is calculated automatically but you will be able to change it later if necessary. Click the Next button. Enter the title for the School Priority. Type in Raising attainment then click the Next button. You can add a fuller text to round out the title if necessary. In the text box type To ensure that all departments set and reach realistic but challenging targets for GCSE. Taken together the Title and Text should answer the question “Where are we going?” Click Next. Enter the success criteria. The success criteria answer the question “How will we know we have got there?” They define the things that will have been achieved. A table has appeared for the success criteria and in the Order column an a has been entered. Next to it in the Success Criteria column type Whole school A*-C GCSE results to be at least 54% . Move to the Deadline column and type in 1-9-07. The column uses a standard Windows date selector. You can type the date in or click the drop-down box and select it. (You can set a default deadline will appear automatically. This is done is the Setup pages.) Move down to the next line and b will appear in the Order column. Move to the Success Criteria column and type the ditto symbol (SHIFT + 2) to copy the row above. Now edit it and change A*-C to A*-G and change 54% to 95%. Click the Next button. A dialogue box will appear asking if you want to assign this School Priority to an individual. This means that an individual, usually the Head or a member of the senior team will take overall responsibility for achieving the Priority and it will be considered one of their Performance Management objectives/targets. There will be supporting targets for departments and individual teachers but the School Priority target defines the overall whole-school responsibility of the ”Target Holder”. The alternative is to leave the School Priority to act simply as a heading for planning but there would need to be personal targets for members of the senior team that closely addressed them. Our advice is that in most cases it is best to make each School Priority a target for an appropriate person. In this example this Priority will be the personal responsibility of the Head so click Yes. Step 6: Step 7: A drop down box appears labelled Target holder. Click the down arrow and select RT. Govs will automatically Many schools are still using the requirement for every member of staff to have at least one target that addresses Pupil Progress and at least one that addresses Professional Development. This Priority target clearly addresses Pupil Progress so tick that box. (We Step 2: Step 3: Step 4: Step 5: intend to introduce school-defined categories for PM in an updated version.) Click the Next button. Step 8: Enter a training need. In the staff code drop down enter BC who is a deputy. In the Training Need column enter Getting up to date with RAISE online. RT had experience with the previous version so we will enter him as a supporter. As soon as you move off the Support column a special dialogue box appears asking for details of the support that RT will provide. Your entries on this form will be used to add tasks to the action plan for this School Priority and they will appear on RT’s To Do list. In the text box is a proposed text for the new task: you can edit it or leave it as it is. The tick boxes allow you to indicate in which half terms this support task will be carried out. Tick Winter 1 and Spring 1 then click OK. Generally we advise you to leave the writing of the Action Plan until the target has been fully defined and agreed. This is because it can be a distraction and staff can be temped to write “busy lists” of tasks before they have cracked the sometimes hard task of defining the target itself with sufficient clarity. However, there are times, such as this, when it makes sense to start adding tasks to the Action Plan at an early stage. Step 9: Here you can enter costs. In the Description column enter Activities for borderline target group. In the Cost column enter 2000. SIP will add the correct currency formatting. Click the Next button. This sets the status of the Priority to Draft. You will be able to change it to Agreed later on. Click the Next button. Gives you the opportunity to go back and change any of your entries before you click the button that was labelled Next but is now labelled Save. Step 10: Step 11: 3. Now you are back in the main working screen and the School Priority appears as a single line. Click on the Details button at the left of the grid row and you switch from List View to Details View. Notice that as well as tabs for Success Criteria, Training/Support Needs and Costs there are now tabs for Action Plan tasks and Evidence. Click on the Action Plan tasks tab and you will see the tasks that were created when we defined a Training/support need. The evidence tab is there to enable you to describe digital evidence you hope to identify during the year. This could be anything that can be stored on a computer – documents, spreadsheets, or audio or video recordings. In the Review and Evaluation phase of the cycle there will also be a tab for Evaluation which enables you to add text comments. 4. Add a second School Priority. Click on the Add new School Priority button and follow the wizard. Enter the title as Every Child Matters. You can make up your own entries for the other headings but assign the Priority as a target to OC. (Use the Target Holder drop-down). Click through to the Save button. Print School Priorities Once you have entered the draft priorities you are likely to want a paper copy in order to discuss them with colleagues, whether governors, the senior management team or the whole staff. 1. Click on the Print button on the toolbar and a menu appears. There are three options but we will choose Print Centre because it allows you to edit a memo as an integral part of the printout. Click on Print Centre, then click on Print School Priorities ,the first item on the list of printouts, then click OK. A print preview screen appears after a short delay. The top line of the printout would have the name of your school if a license has been installed, otherwise there is a message confirming that it has been printed with an evaluation copy of SIP. 2. Below the bold line is some text in red. You can change this text to anything you want. Click on the button labelled Change Instructions. 3. A new window opens with three text boxes. SIP stores three alternative pieces of text with each type of print out. Down the left hand side of the window are four circular “option buttons” which indicate which of the three texts is currently selected, or whether no text is selected. You will see that the second text box already contains some text which might be appropriate. Click in that box and you will see that the setting in the “option buttons” changes to show this is now your selected text. 4. Change Monday to Tusday – with the spelling mistake. In these large text boxes spelling is checked as you type. As soon as you move off the word Tusday it changes colour to red, indicating that the word has not been found in SIP’s dictionary. 5. Move the mouse pointer over the word and click the right mouse button. A list pops up with some suggestions and the options to ignore all instances of this word or to add this word to the dictionary. Click on the correct spelling. (If another “context menu” pops up after the spelling has been corrected you can get rid of it by pressing the Esc key or by clicking somewhere else on the screen. 6. Click on the red door to leave the instructions window. The print preview screen is re-drawn to include your amended instructions. You can now print the list by clicking the printer icon near the top left of the screen and then OK in the dialogue box that appears. 7. Click the Close button to return to the main work screen. Agreeing priorities So far the School Priorities are still drafts. They need to be agreed with appropriate people (SMT, Governing Body) and then this should be recorded. 1. After discussing the draft school priority target with appropriate people you will want to make any necessary changes and change the its status from DRAFT to AGREED. Each School Priority target is a row in the List View grid. To make changes you need to be in Details view. The left hand cell of each row in the List View grid is labelled Details. Click the Details button for the first record. 2. You are now in Details view. The top element of the view is a box labelled Select School Priority. It has buttons that enable you to navigate to other records without returning to the List View. If you do want to return to List view, though, there is a button here to do that. Below that is a box with the main details of the Priority Target. Below that is a series of tabs showing the component parts of the Priority Target. In the details box is a drop down box labelled Target status. Click the drop down and change the status to Agreed. 3. Do the same for the second School Priority target. You will need to click the Next button to reach it. 4. Click on the button near the top left corner of the screen to return to the main cycle menu screen. Cascading School Priorities Once the school priorities have been agreed you can start considering the targets/objectives for departmental teams. Some of these will be direct echoes of the School Priority targets. SIP provides an easy way to create targets for teams or individual members of staff based on School Priority targets. 1. Click on the Plan button and choose Set framework for team or individual plans. A dialogue appears asking you to select the school year. Select Next year and click OK. A second dialogue asks whether you want to cascade to teams or to individuals. Select Teams and click OK. (Some schools choose Staff. They cascade to all staff at this stage and the team plan is created simply as the aggregate of the individual targets of its members.) 2. On the screen which appears there is a light green area which contains instructions. They say Select the priority you want to address.. “ We will work with the Raising attainment priority so there is no need to move to a different one. Notice also that there is a Show Me button with a filmstrip icon next to the red door button at the top right of the window. If you click on this you will be shown a movie about cascading targets. 3. Click on the button labelled Step 1 and a list box appears with all the team codes. Most of the departmental teams will have Raising attainment targets based on GCSE results. For this tutorial we will just use three: click the boxes for En, Ma, and Sc and then click the Step 2 button. 4. This creates the title and text of a draft target which will be copied for each of the staff selected. The wording is copied straight from the School Priority but we need to make some changes to make it appropriate to a single team or department. The draft title can remain as it is: Raising attainment (SP 1). In the title text delete the words departments set and and replace them with pupils then click the Step 3 button. 5. At the bottom of the screen a set of tabs appear to allow us to edit draft Success Criteria, Training Needs and Costs. The ones which have been entered for the school priority are not appropriate for a subject team so edit the first one to read a At least # pupils to get GCSE grade C or better The # will be replaced with numbers appropriate to the subject as part of the process of the Head of Department/Team Leader agreeing targets with Reviewers. 6. Use the ditto technique to copy the first success criteria to the next line, press F2 to edit and change C to G. 7. Click the Training needs tab. The entries there will not be appropriate for other teams so delete them. Click in the narrow column at the left hand end of the grid row containing the training need – the whole row will be highlighted with a blue background. Press the Delete key on the keyboard and the row is deleted. Do the same for the Costs and Action Plans tabs. Your screen should now look like the following screen shot. 8. Click on the Step 4 button and the targets will be created. A dialogue box is shown to confirm that the six new targets have been created. The screen now goes back to be ready to restart the cascade process but it reflects the fact that there are now targets linked to the currently visible School Priority. In a real situation we would probably go on to cascade at least one more School Priority but for now just click the red door to leave this screen. You have now set draft targets for the subject teams that will contribute to the school achieving its priority target. In practice you will want to go further and ensure that each teacher has a target that relates this school priority to his or her own classes. Management style and cascading This seems like a very directive top-down process but it does not have to be. There will be circumstances where is it quite appropriate for the senior team to issue very directive draft targets with 90% of the success criteria spelled out, as in the example. In other cases it may be more appropriate to cascade just the titles and ask team leaders to come up with the success criteria most relevant to implementing the School Priority in their area. You could even use the cascade mechanism to create, for example, three draft targets for each team but say they only had to implement two of them – they could decide which was least relevant and it would be deleted. In many schools it will be appropriate to mix both these techniques, - i.e. create some highly directive draft targets alongside others which are much looser and allow for much more input from the team leader. Agreeing Targets You have now reached the point where you have created the framework for the School Improvement Plan. Now the details need to be fleshed out and agreed by staff members and their Reviewers. Recording these details is a clerical task and may well be allocated to a confidential secretary. 1. On the cycle menu screen click on Print button on the toolbar. A dialogue captioned Print Centre appears offering a choice of print outs. Select Print Team Target Checking sheets and click the OK button. 2. A dialogue box appears to allow you to choose any or all of the teams. Click on Select all and then click on SP to deselect it, since you already have a print out of the School Priorities. Then click OK. The print preview screen shows the first of the pages you requested, a Target Checking sheet for English. Appropriate instructions have already been entered but you could change these if necessary by using the Change Instructions button as described above. 3. Click on Close to return to the main cycle menu screen. While targets relating to School Priorities are likely to be initiated in a top-down manner there will be other targets initiated by members of staff in a bottom-up manner. To facilitate, this blank target sheets can be printed out. (Clicking on the Print button brings up the Print Centre screen – select Blanks from the three options just below the School Year drop-down, select Print blank Target forms and click OK.) When staff and their Reviewers have agreed the details the targets will need to be updated. 4. Click on the Plan button and select Set, edit, and agree targets. You are taken to the main work screen. Just below the light green instruction area is the selection area. You will see that you can select either by staff or by team and that currently Team is selected. You can see in the selector area that SMT is the team selected but there are no targets for this team yet so the man grid is still empty. There are two ways to select a particular team. You can either click on the Next button to move through the list of teams or you can click the drop down arrow just to the right of SMT and select from the list. Use either method to move to EN, the English Department. 5. There is now a record in the List View grid. It is the draft target we just created for English. Click on the Details button for the row in the grid and the view changes to Details View. We now have access to every part of the target. When we entered the draft success criteria we entered # rather than exact numbers of pupils. Now replace the #s with the figures in the screenshot that follows. If, when you move to a different cell, the whole of its text is shown in a blue highlight then press the F2 key to get a normal editing cursor. 6. Next change the target’s status to Agreed. 7. The Head of Department/Team Leader has decided that she will be the Target Holder so enter JR. 8. The next job is to check that targets have been set and agreed. Click the Plan button and select Check status of Targets. In a real situation you would by now have entered many more targets so the list would be longer. 9. The screen that appears lists the current targets with their status. Click on the tick box labelled Show only DRAFT targets and all the targets which have been agreed are hidden. You can now see that the only targets which have not been agreed, and which need chasing up. There is a button to enable you to print the list displayed. 10. Click the red door to return to the main menu. 11. Now check that the Performance Management requirements have been met. Click the Plan button and select Check Targets meet PM requirements. 12. The screen that appears will only be relevant if your school has decided to retain the use of the previously compulsory categories for Performance Management objectives/targets.. The grid has a row for each member of staff. For each of them it shows how many targets they have, how many of these are Pupil Performance targets and how many are Professional Development targets. If a member of staff has at least three targets including at least one Pupil Performance target and one Professional Development then that person’s targets meet the Performance Management requirements. Any cells that do not meet the requirements have a red background. 13. Click the red door to leave this screen. Publishing the plan You have now entered enough information to publish the plan. You can produce different versions for different audiences to fulfil different needs. 1. Click on the Print button and the Print Centre dialogue will appear. Choose Print Team Targets with Success Criteria. 2. A box appears allowing you to choose all or any of the teams. Click on SP for School Priorities and then OK. 3. This time we will look at how you can customise the amount of detail to be shown. Click on the Change Printout layout button at the top of the screen. A control panel appears on the left and the print preview is redrawn at a smaller scale. On the control panel are a number of tick boxes. One of the boxes which are currently ticked is labelled Target categories. This controls whether the tick boxes appear on the printout to indicate whether each target is a Pupil Progress or Professional Development target. The labels for these categories written in two vertical boxes takes up quite a lot of room on the page and you may want to save that space. 4. Click on the Show Target categories tick box and a green button appears to notify you that there are changes pending. The changes are not implemented straight away because you might want to change more that one setting. 5. Click on the button and the print preview is re-drawn. 6. To send the printout to the printer click the printer icon or go to the File menu and choose Print. 7. To return to the main menu choose Close. 8. Now click on the Print button and click on the circle to select printouts by staff. Choose Print staff training needs summary. This allows you to choose any or all of the staff and then shows a printout of all the training needs which were declared for each member of staff. Click on Select all then OK. 9. The printout has a separate page for each member of staff. This is very useful information for your CPD coordinator. When you have seen the printout choose Close from the menu. Later in the cycle you can log the training they received and, when it has been evaluated, log whether it met that person’s training needs. There is an option to Print Costs which offers a similar facility to pull out all the costs which have been associated with the targets. In practice you will decide on your own mixture of printouts with the levels of detail you require. The Print centre offers a wide range of printouts with targets grouped either by teams or by staff member, and these can be customised to retain the settings you find most appropriate. Action Plans Print Action Plan forms Once the targets have been agreed it is time to think about the action necessary to achieve them. The first task is to printout a form for every target which allows the target holder to write out an action plan. 1. Click the Print button to bring up the Print Centre screen. It will be much easier to distribute the forms if we print them off by staff so click by staff in the row of option choices. Click Print Staff Targets with Action Plan forms . 2. On the small form which appears click the boxes for the first half dozen staff and then OK. (This will be faster than preparing the forms for all staff.) As usual you can change the instructions which appear beneath the printout’s title by clicking the Change instructions button and entering the text you want. You will see that the form requires staff to enter a series of actions or tasks. The number of rows is not meant to be prescriptive and it may be appropriate to have only a handful of tasks or quite a lengthy list. The lower half of the form below the Success Criteria box is in fact a word-processed document. If you want to change the wording you can do so by editing the document ActPlanEntrySub.rtf, found in the SIP Data folder, using Microsoft Word or another suitable word processor. One point worth noting is that if a number of people a going to undertake a similar action, for instance if three staff are all going to identify pupils for additional literacy work, then it is best to enter this as three different actions each associated with a different member of staff. This ensures that when you produce individual To Do lists for members of staff the common action is included for each of them. Entering Action Plans Once the Action Plan forms have been returned then you, or more appropriately a secretary, can enter the details into SIP. Alternatively you may decide to give some staff direct access to SIP to enter their own details rather than fill out a paper form. 1. Click on the Plan button and then choose Set, edit and agree targets. 2. The screen opens looking at targets in List View. In the Select Team or individual box click the Next button to move to the targets for English. If the target is not visible it is probably because it was created for the 2008/2009 school year but this is no longer in the future. Notice that in the Time Span selection area on the left of the screen All future years is selected. Change this to All years and the grid will fill with records. The target we want will be the last one and we want to view it in Details View. Click the Details button for the first target in the grid. The Select team or individual box is still at the top of the screen and underneath it is a Select target box. In this click the Last button, i.e. the lower of the two visible Last buttons. The display now shows the target we are after. 3. From the tabs on the lower part of the display click Action Plan tasks. 4. Click in the When column and click on the drop-down arrow that appears. The list shows names of half-terms. You can change these in the setup pages. Some schools prefer to work with terms or months but most find that half-terms provide the most sensible time unit. Select Winter 1 5. Ignore the Action order column for now and click in the Who column. We will enter a task for JR. Type the first letter, J, and the first staff code beginning with J appears – JB. You can use the down arrow key to move through the Js to JR. 6. In the What column enter Review target with each pupil in Y11 teaching group based on prior attainment. 7. Start a new row for a new task. Type the ditto symbol (Shift + 2) to copy the cell above – Winter 1 – for the When column. In the Who column use ditto to enter JR, and in the What column enter Receive details of under - performing pupils from each Y11 En teacher. 8. Every other member of the department will have their own personal target and action plan relating to School Priority 1. Part of JR’s role will be to monitor so she will want the information on under-performing pupils every half term. Start a new row and select Winter 2. Use ditto to copy both JR and the What column entry to this new task. We have not used the Action Order column. It is there so that you can specify the order of actions to be taken during the same half-term if this is appropriate. Monitoring & recording action Once the school year is underway the tasks listed in the action plans should be completed on time. Reviewers and team leaders will need to monitor that this is happening. This is when To Do lists become useful. These list the same action plan tasks but instead of being grouped by the target they are linked to they are grouped by the person who will carry them out. Thus a To Do list for a single member of staff collates all the tasks they have from all the different action plans they may be involved in. You can see To Do list in the Focus choice box on the left of the screen but it is greyed out, showing it has been disabled. This is because you got to this work screen by clicking on Planning on the main cycle menu screen. SIP hides or disables items that are not relevant to your current task in order to make the interface a little simpler. So you could go back to the cycle screen, click on the Do button, and select Check To Do list from the menu. However, there is an alternative which does not require you to go back. If you would like everything to be available on the working screen, with nothing hidden or disabled, simply click the tick box at the bottom of the left hand of the screen labelled Show items for all phases, then click To Do list in the Focus box. If you give staff network access to SIP staff can tick off their own tasks and Reviewers and Team Leaders will be able to view this. If they want a paper list the print button produces a menu with two options. The first is simply to print the current To Do list as it appears on screen and will be sufficient for most staff. The second option is more useful if you are still using SIP to manage a paper-based system because it allows you to do multiple printouts for a selection of staff. 1. Click the Print button and select Print Centre. 2. On the Print Centre window appears select by staff from the option choices in the middle of the screen, click Print Staff To Do lists from the list of print outs, and click on OK. 3. A dialogue box appears which gives you the choice of printing the list for the whole of the current year – as selected on the Print Centre screen – or for a single half-term. Choose Whole of the current year and click OK. 4. A second dialogue box allows you to choose some or all staff. For the purposes of this exercise just click JR then click OK. 5. Once you have seen the print preview screen click its Close button and back on the main work screen click the Return to cycle screen button. Review and Evaluation At the end of the year progress needs to be evaluated. The head will need to report to governors on the school priority targets and individual staff will need to review the completion of their targets with their Reviewer as part of their annual Individual Performance Review. 1. On the main cycle menu screen click the Review button. 2. From the drop-down menu choose Evaluate success in School Priorities. 3. The screen now shows School Priority targets in list view. Notice that the selected Time span is Last year. This will usually be appropriate but in order to see the School Priority targets we have been working with click All years in the Time Span option box. Now click on the Details button for the first School Priority. The view changes from List View to Details View 4. Click on the Achieved? tick box for the first success criteria. 5. Next click on the tab for Evaluation. Click in the writing area and Evaluation will appear as a heading. 6. The cursor will have moved to the line below so you cab type in: Although we reached the 5 A*-C number we failed to reach the intended 5 A*-G number. The borderline target group activities proved very successful but we clearly need to rethink our approach to the lower end of the ability range. A real evaluation statement would usually be fuller, particularly one for a School Priority as it could be used in reports to Governors and in the SEF. 7. Click on the Print button on the toolbar and select Print Current School Priority. When the print preview screen arrives you can see that it is organised in a similar way to those available from the Print Centre. 8. Click the Close button on the toolbar to leave the Print Preview screen. Letting staff log in When you are ready you can use the Activate staff login feature which is found on the Setup menu. From that point on anyone using SIP has to log on. They will be able to use it as you have but with limited permission and access. Reviewers will be able to see the records for their Reviewees and Team Leaders will be able to see the records for their teams. Moving on This tutorial has given you some practice in using SIP but it has only looked at a few of the features. To learn about other features click the Show Me button whenever you see it. You can load the SIP Secondary sample data file and explore it. It is not exemplar material but it will enable you to get the feel of working with a school’s worth of entries. You will find a full manual as a series of Word documents in the documents folder on the SIP CD. On the SIP website (www.greenhillsoftware.co.uk) you will find more movies and a range of free resources which are designed to help schools implement the type of improvement process which SIP implements.