NIH Grant Proposal Preparation Overview Roles Quick Reference

NIH Grant Proposal Preparation Overview Roles Quick Reference Principal Investigator/Program Director/Project Director • • • • • • • • • • • • • • Originates the idea for research Determines sources and funding opportunities available at NIH Studies instructions, eligibility guidelines, submission deadlines, and start dates Plans research program Determines personnel that are needed on the project or program Contacts Department/ORU Business Office for salary projections Collects applicable items such as; Biosketches, Letters of Collaboration, and COI forms Completes draft of research plan Writes Abstract and Budget Justification Signs the RES form and if applicable, PI Assurance form and COI form(s). Submits draft of entire proposal, plus signed forms, to the appropriate proposal review office After receiving comments/suggestions, completes final text for all sections of the proposal Prepares/Sends mailing copies and applicable appendices to the appropriate proposal review office Initiates Post-Award actions in consultation with Department/ORU Business Office A Department/ORU Business Office: • • • • • • • • • • • • When contacted by the Principal Investigator, prepares salary projections for UCSD staff May prepare entire budget in consultation with PI May request UCSD # and complete RES form, in consultation with PI Has MSO/DBO and Chair sign the RES form and collects RES signatures from participating departments Reviews proposal and transmits to the appropriate proposal review office Transmits proposal comments/suggestions from the appropriate proposal review office to the PI Receives distribution copies of proposal from the appropriate proposal review office and transmits to the PI Alerts PI when Continuation and Renewal proposals are due Receives distribution copy of Award from appropriate proposal review office and transmits to the PI Receives e-mail Index and Fund numbers from OPAFS and transmits to the PI Advises Principal Investigator and/or approves Post-Award actions prior to submission to OCGA Monitors spending, in consultation with OPAFS Please Note: Not all departments perform these functions for the Principal Investigator • Office of Contract and Grant Administration (OCGA): • • • • • • • • • • • • • • • Receives review copy(ies) of proposal, RES form and if applicable, COI form, from Department/ORU or PI Routes copies of proposal to Animal and/or Human Subjects and/or HSSPPO when their approval is required Contacts Department/ORU Business Office with any comments/suggestions Reviews proposal for consistency with UCSD and NIH policies Mails final proposal copies to NIH Distributes proposal copies to Department/ORU Business Office Processes COI forms in conjunction with the COI Office Receives, reviews, and negotiates awards from NIH Contacts OPAFS to initiate fund set-up Distributes Awards to Department Business Office/ORU Acts as liaison between PI and agency administrators Provides NIH and UCSD policy interpretations to PIs and Department Business Office/ORU Maintains files and databases of submitted proposals and funded awards Handles all Post-Award actions, including Carry Overs, No Cost Extensions, and Close-Outs Issues Subawards to other UC campuses Health Sciences Sponsored Projects Pre-Award Office (HSSPPO): • • • • • • • • Receives review copy(s) of proposal, RES form, and COI form from Health Sciences department or PI Routes copies of proposal to Animal and/or Human Subjects when their approval is required Reviews proposal for consistency with UCSD and NIH policies Contacts Department/ORU Business Office with comments/suggestions Mails final proposal copies to NIH Distributes proposal copies to Department/ORU Business Office and to OCGA Reviews JIT documents, in conjunctions with PI and Department/ORU Business Office, and submits them to NIH Alerts Department/ORU Business Office when Continuations are due Office of Post Award Financial Services (OPAFS): • • • • Advises departments on which costs are permissible Prepares Financial Status Reports and transmits them to NIH Creates Fund and Index Numbers for awards Transmit Fund and Index Numbers to the Department/ORU Business Office Office of Contract and Grant Administration NIH Grant Proposal Preparation Overview OCGA Web site – Home Page Quick Reference B Office of Contract and Grant Administration NIH Grant Proposal Preparation Overview OCGA Web site – NIH Grant Page Quick Reference C Office of Contract and Grant Administration